I have now had a response from BW to my request for an internal review of its refusal to send me minutes of meetings with the K&A Trust. Here it is:
Further to Caroline Killeavy’s correspondence with you I am responding to your request for all documents regarding: …“Please could you send me the minutes or notes of all meetings between British Waterways and the Kennet and Avon Canal Trust which took place between 1 January 2009 and 23 March 2010. Please could you send me copies of all email correspondence and notes of telephone calls and conversations to British Waterways from the Kennet and Avon Canal Trust between 1 January 2009 and 23 March 2010. Please could you send me copies of all email correspondence and notes of telephone calls and conversations to the Kennet and Avon Canal Trust from British Waterways between 1 January 2009 and 23 March 2010. Please could you send me a list of the dates, times, locations and attendees of meetings between British Waterways and the Kennet and Avon Canal Trust between 1 January 2009 and 23 March 2010.”
Mark Stephens (K&A Waterway Manager),
Mark Stephens has weekly meetings with Mike Rodd (General Manager of the K&A Trust) since the 24th Feb 2010 at which the canal is discussed. Mark has not taken minutes of these meetings. I have attached PDF attachments of his email correspondence with the KACT. (I still have not received this correspondence, but have asked for it again)
Aiden Johnson-Hugill (Development Management)
Aiden has had a number of meetings with the KACT, please see below. All the meetings were regarding the Aldermaston Wharf Visitor centre. The meetings were informal and no minutes were taken.
21/1/09 with Terry Kemp at Devizes
9/2/10 with Mike Rodd and David Rees at Padworth
31/3/2010 with Mike Rodd at Devizes
21/5/10 with Mike Rodd and Mark Stephens at Devizes
27/5/10 with Simon Loaring at Devizes
Sarah Brise (Regeneration Manager)
Sarah Brise had a meeting with John Webb on the 16th Feb 2010 regarding the ‘Bath Lock Flight’; notes of the meeting are attached. Notes of Bath Lock Flight meeting with K&A Trust
Ed Moss (National Volunteering Manager)
Ed Moss had a meeting with the KACT on the 30/01/2010 regarding volunteering. The notes from his notebook are as follows:
-KACT has been through of change recently Inc:
-Communications changes to the production of the ‘Butty’ turning it into a quarterly short newsletter with monthly e-snippets
-In the shops, external caterers have been brought in rather than running them themselves
-EM mentioned training through Muck in 4 Life including working with young volunteers.
-KACT has a new Chairman David Reece
-A pilot way of working was discussed between KACT and BW, possibly with young people on the boats. Could the Waterways Action Squad brand be used?
-self supervising status would be important. KF to start process.
-Adoptions ‘model’ is being developed by BW
-Volunteering Team could possible pump prime some activities
-REACH/Investor in Volunteers standards
-tasks would include practical tasks using handtools (vegetation management, bollard setting, replacing t.p. gates, reed cutting); customer related activities (trip boats, sales of licenses and information, rangers)
-EM to send the BW Volunteer Ranger role to Terry Kemp
-discussion about Future Jobs Fund and their management
Please see attached, PDF attachment of email correspondence with the KACT Emails between Ed Moss and K&A Trust
Daimen Kemp ( Project Officer)
Daimen has had meetings with Mike Rodd:
Date: 29 April 2010. Location: Devizes Wharf. Present: Damian Kemp and Mike Rodd.
Purpose: To update MR on the progress of the mooring consultations. No notes were kept but the same information was shared, that evening, at the K&A User Group Meeting.
Date 22 October 2009. Location: Devizes Wharf. Present: Damian Kemp, Sally Ash and Mike Rodd.
Purpose: To discuss BW’s forthcoming consultation and how it is hopeful of piloting the model of using a local steering group to develop a local mooring strategy for the Western end of the K&A. At this meeting we asked Mike Rodd if the Trust would be willing to be involved, and possibly chair, any local steering group. No notes were taken as it was more of an informal discussion with no actions generated.
There has been a couple of telephone conversations between Daimen and Mike Rodd (General Manager, K&A Trust) but these have been of a logistical nature – to arrange the deposit of copies of consultation papers in the Trust shop at Devizes Wharf, early November 2009 and more recently to arrange the use of a meeting room at Devizes Wharf.
Please see emails attached.
Simon Salem (Marketing Director)
There have been two meetings with Simon and KACT 29th April (Notes Attached) Notes of meeting between BW, IWA and K&A Trust and 3rd February (no minutes taken)
Robin Evans (Chief Executive)
On the 8 March 2010, Robin had a meeting with Michael Ancram M.P. Mr. Ancram invited Mike Rodd of the K&A Trust to this meeting but no minutes were taken.